The name
of the Region shall be the Sports Car Club of America, Inc., (SPORTS CAR CLUB
OF AMERICA, INC.) Lone Star Region. (hereinafter, the “Region”)
Address of
Record: The address of record for Lone Star Region shall be:
SCCA, Lone Star Region
The Region
is affiliated with the Sports Car Club of America, Inc. and it is chartered under
the organization's bylaws and policies.
The
general purpose of the Region shall be to encourage the preservation ownership,
and operation of sports cars, to act as a source of technical information, to
establish rules and regulations covering all activities of the Sports Car Club
of America, Inc., to provide and regulate events and exhibitions for sports
cars and their owners, to encourage careful and skillful driving on public
highways, and to own real and personal property as incidental to the forgoing
purposes.
The Lone
Star Region shall consist of the following 35 counties:
Bastrop,
Bell, Blanco, Brazos, Brown, Burleson, Burnet, Coke, Coleman, Concho, Coryell,
Falls, Gillespie, Hamilton, Hays, Irion, Kimble, Lampasas, Lee, Limestone,
Llano, Mason, McCulloch, McLennan, Menard, Milam, Mills, Robertson, Runnels,
San Saba, Schleicher, Sterling, Sutton, Travis, and Williamson.
The Lone
Star Region, Inc., emblem / logo shall be a dark blue circle trimmed in red
with a white state of
The Lone
Star Region, Inc. shall have a newsletter that is published monthly with the
exception of December and January for a total of ten (10) issues per year. This
newsletter will be known as the LONE STAR DRAFT, and may be published in
hardcopy, electronically, or both, at the board’s discretion.
There is
no provision for a corporate seal.
Membership
in the Region shall be restricted to members of the Sports Car Club of America,
Inc..
Application
for membership will be sent to the National Office - Sports Car Club of
America, Inc.,
An
applicant is not considered a member until a membership number is issued by the
National Headquarters of the Sports Car Club of America, Inc.
(1) Regular Member A member who is current in
his/her dues.
(2) Spouse
Member: The spouse of a Regular Member and who is current his/her dues.
(3) Family
Membership: A member and his spouse and any children under the age of eighteen
(18) and current in their dues.
Regional
membership dues are in addition to National membership dues and are payable
upon joining to National Headquarters and to be renewed thereafter on the
members anniversary date. The following is a schedule of the regional dues.
(1)
Regular Member: $15.00/year
(2) Spouse
Member: $10.00/year
(3) Family
member: $25.00/year
(1) Resignation: A member may resign by letter
addressed to the secretary. His/her resignation shall be effective upon receipt
thereof and shall forfeit all dues and fees already paid.
(2) Lapse:
Membership shall automatically lapse for nonpayment of dues ninety (90) days of
the membership year for which they are payable. The membership of any member
indebted to the Region and delinquent for more than ninety (90) days in such
indebtedness shall automatically lapse and such member shall thereupon forfeit
all dues and fees already paid.
(3)
Suspension: The region may Suspend a member at any time for infraction of any
Region rule or for any other cause if the suspending body shall deem such
action to be in the best interest of the Region. The suspending body will
consist of the Executive Board of the Region. The suspending body shall notify
immediately a member so suspended. The notification shall be in writing. The suspended
member shall thereafter be entitled to a reasonable opportunity to be heard, in
person or through a representative, by the suspending body or by a committee
appointed for that purpose. The suspending body may thereafter continue for a
definite term, or rescind the suspension, or expel the member, and their
decision shall be final.
The annual meeting
of the members shall be held on the second Wednesday of June of each year for
the election of officers,
reports of officers and committees, and such other business as lawfully may
come before the meeting. The meeting will be held in a place convenient for the
majority of the members.
The
general meetings shall be held as directed by the board. The board shall call
at least 3 meetings per year, and if possible these meetings should be spread
throughout the calendar year.
(1) The
Regional Executive or a majority of the Executive Board can call Special
meetings of the membership or board at any time with the appropriate notice.
(2) In
December a
(3) The
Regional Executive or a majority of the Executive Board shall call an awards reception
meeting at least once per year. This meeting may coincide with either the
Annual or any General meeting.
(1) General or Special meetings: A written or
printed notice, stating the place, day, hour, type, and purpose of the meeting
shall be given. The Secretary or the Newsletter Editor shall send such notice
to each member either by (i) mailing postpaid to the address on record with the
Region, or, (ii) email to address on record with the region not less than 7
days and not more than 30 days before the meeting.
(2) Board
meetings: A written, printed or electronically posted notice, stating the
place, day, and hour of all Board meetings shall be given. The Secretary or the
Newsletter Editor shall send such notice to each member either by (i) mailing
postpaid to the address on record with the Region, or, (ii) email to address on
record with the region not less than 14 days before the first meeting of the
year, and this notice shall be posted in each subsequent edition of the
newsletter. Notification of change to the Board meeting schedule shall be
communicated to the members as described in section 4.1 of this article.
Notwithstanding
the forgoing, the Executive Board may hold special meetings without notice,
when and if special circumstances so warrant, in the opinion of a quorum, so
convened.
(1) General meetings: At all general meetings,
a quorum shall consist of three (3) officers and ten percent (1O%) of the
Region's total membership as of the immediately preceding month.
(2) Board
meetings: At all board meetings, a quorum shall consist of five (5) members of
the Executive Board.
(1) General: Any action, except (i) election
of Officers and Directors, and (ii) amendment of the bylaws, shall be by a
majority of those present and voting.
(2)
Election of officers: Nominations
for officers shall be made in writing by members in good standing by mailing
same to the secretary during the period May 1st to May 25th
of each year. For the name to be placed on the ballot, a written nomination
signed by three (3) members in good standing must be received by the Secretary
on or before May 25th. The secretary shall prepare a ballot and mail same to all members
along with the notice of the annual meeting, on June 1st of each year. The
secretary will keep all ballots in strict confidence and they will be counted
by an election committee appointed by the Executive Board in the presence of
all members attending the annual meeting. The person receiving the majority of
the votes cast for each office will be certified as the incoming officer or
Director. In the event that no person receives a majority of the votes cast,
there shall be a run-off election between the top two contenders.
Voting
shall be by written ballot and each member must sign his ballot. A majority of
the votes shall be defined as more than half (1/2) of the votes cast.
Any person
in good standing as a member may nominate and vote for one (1) person for each
office and each ballot must be signed by the member. No nominations will be
accepted from the floor at the annual meeting. Nominations will be received
according to the above, for the following offices:
REGIONAL EXECUTIVE
ASSISTANT REGIONAL EXECUTIVE
SECRETARY
TREASURER
DIRECTORS TO SERVE ON THE EXECUTIVE BOARD
(3) Any
action of the Executive Board and/or Officers may be subjected to review by the
general membership upon written petition of fifteen percent (15%) of the
general membership, certification of such of a petition by the Secretary, and
delivery of notice of such petition to the general membership. The action under
review shall be the subject of a vote of the general membership to either (i)
ratify, or (ii) rescind the action. Any such vote shall take place at the
earliest general or special meeting held not less than 14 days after
certification and giving of notice, and shall be decided by a majority of those
present and voting.
The
McCroskey Award is given to an individual who has contributed the most time and
effort to promote the Region's ideal and purposes above and beyond his or her
position within the Region. Any member in good standing may recommend
candidate(s) for the award at any Board meeting, and the Board will act on the
nomination(s) by a general vote.
The
elected Officers shall be those named in Article III, Section 6, Paragraph (2).
They will serve for one (1) year or until successors are appointed and
qualified, with the exception of the Treasurer. The Treasurer shall serve a two
(2) year term. The Directors of the Executive Board shall consist of the
immediate past Regional Executive and four (4) qualified members. Except for
the immediate past Regional Executive, the Directors shall normally serve for
two (2) years. The Executive Board shall consist of all incumbent officers and
directors, numbering nine (9) in total, when all positions are filled.
The election of
Officers and Directors shall be held at the annual meeting of the members, the
second Wednesday of June of each year, in accordance with Article III, Section
6, Paragraph (2), and said Officers and Directors will take office on July 1st
of the same year.
Notwithstanding the foregoing, and on a one time basis, to
facilitate the change of term year from the current December 1 through November
30th to a term year beginning July 1st and ending June 30th, the
first term year for officers and directors elected in 2006, shall be December
1, 2006 through June 30, 2008. This paragraph shall automatically delete from
the bylaws on
No office
shall be held by the same member for more than two (2) consecutive terms,
without exception authorized by the Executive Board.
The Executive Board may, at any regular or special meeting,
by the affirmative vote of at least two-thirds (2/3) of the Executive Board,
remove an Officer or Director from office for infraction of any Club rule or
any other cause, including physical or mental incapacity to serve, conflict of
interest, conviction of a felony, or behavior detrimental to the Club or deemed
not in the Club's best interests. Written notice of the proposed action must be
sent to all members of the Executive Board at least 14 days prior to the
meeting. The Director or Officer whose position is in question shall be given
an opportunity to be heard at this meeting.
The
Regional Executive shall preside at all meetings of the members and Executive
Board and shall perform all duties pertaining to this office. He shall be the
Chief Executive Officer of the region. The Regional Executive shall be
authorized to appoint such committees as are appropriate to assist him in his
duties and to outline the duties and responsibilities of such committees. The
Regional Executive shall be a member ex-officio of all committees.
The
Regional Executive shall appoint individuals to serve in such capacities as he
deems necessary, with the consent of the majority of the Executive Board, such
as, but not limited to: Activities, Publicity, Specialty Licensing, Programs,
Special Events, Races, Rally, Membership, Competition Chairman, Newsletter
Editor, etc.
In the
absence of the Regional Executive, or in the case of the Regional Executive
being unable to act, or the resignation of the Regional Executive, the duties
usually performed by him shall be performed by the Assistant Regional Executive
for the remainder of the term, or in the case of the Regional Executive being
unable to act, for so long as such inability shall continue.
The
Assistant Regional Executive shall perform any and all duties delegated by the
Regional Executive and he/she shall take over all duties in case of an absence
or a vacancy of the office until the next election. A vacancy in the office of
Assistant Regional Executive may be filled by appointment by the Regional Executive,
subject to approval by the Executive Board.
The
Secretary shall (i) keep a complete record of all proceedings and pertinent
correspondence of the Region, (ii) shall send notice to all members as required
via the Region's newsletter, (iiiI) shall keep a roll of the members and their
postal and email addresses of record, and, (iv) perform other duties normally
pertaining to the office of Secretary.
A vacancy
may be filled as in Section 2 of this article.
The Treasurer
shall, subject to such conditions and restrictions as may be made by the
Executive Board, have custody of all moneys, debts, obligations, belonging to
the Region. He/she shall receive all moneys of the Region and deposit same in
the Region account. He/she shall make all payments of Region debts. All,
checks, drafts, notes, or other payment of money shall be signed in the name of
the Region by the Treasurer. He/she shall give a report on the financial status
of the Region at the annual meeting and, if required, at any other meeting of
the Region or Executive Board. In the absence or vacancy of the Treasurer, the
Regional executive shall assume the responsibilities or appoint a successor,
subject to the board’s approval, to serve the then remaining term.
The
Executive Board shall be responsible to the membership for the proper and just
administration of the Lone Star Region. All Lone Star Region business to
include but not be limited to: expenditures, borrowing of money in the Region's
name, major decisions regarding rallies and races to be held by the Region. The
Executive Board will hold regular monthly meetings as may be necessary, and a
report of actions and decisions will be made to the membership as soon as possible.
Any Board member who fails to attend three (3) consecutive monthly meetings of
the Executive Board may be considered for removal from office and replaced by
the Executive Board. Any vacancy in the office of Director shall be filled by
the appointment by the Regional executive subject to approval by the Executive
Board.
The fiscal
year of the Region shall be from December 1st to November 3Oth of the following
year.
Robert's
RULES OF ORDER, REVISED, shall govern the parliamentary procedure of all
meetings of the Region, insofar as they do not conflict with these bylaws,
which shall take preference.
The
Executive Board or any fifteen (15) active members in good standing, by written
petitions submitted to the Secretary, may propose an amendment to the Bylaws.
Upon such proposal being made, copy thereof shall be included in the notice of
the next meeting of the members together with a ballot upon which the members
may vote for or against said proposal. The Secretary shall keep all ballots in
strict confidence and they will be counted by the Executive Board in the
presence of all members attending the meeting. The written ballot may be mailed
to the Secretary or may be turned in to the Secretary at the meeting. The
proposed amendment shall thereby be approved and adopted if two-thirds (2/3) of
the qualified members voting, vote in favor of the proposal. For the purpose of
this section, only members who personally turn in a ballot to the Secretary at
the meeting or those who previously balloted by mail shall be deemed to be
members qualified to vote.
The funds
of the Region shall be disbursed only upon direction and/or signature of an
officer of the Region.
Only the
Region’s officers, acting in their capacities as officers, or their designee
may enter into agreement, contract, debt, and/or any other legal obligation on
behalf of the Region.
All
officers with complete, partial, or shared responsibility or authority for (i)
keeping, disbursing, transmitting, or transporting of Region’s funds, (ii)
entering into agreement, contract, debt, and/or any other legal obligation on
behalf of the Region, shall be named as principal(s) of a surety bond on which
the Region is named as obligee. Surety bond will be for face value of such an amount
as to reasonably protect the clubs assets for the tenor of the bond, and shall
be issued by a surety of a credit quality deemed acceptable to the Executive
Board. The Treasurer or his designee shall have responsibility for
establishment of this surety bond.
Amended: January 2007
Correlation
changes: January 2008